AccountEdge US

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Introducing AccountEdge 2015!

 

If there was a theme for this year’s release, it would be: “helping those who want to spend hundreds, not thousands”. We focused on a few larger features not typically found in small business accounting software, but rather in much higher end apps or services where you would typically spend thousands of dollars. Our goal was to keep existing customers from having to look at these higher end solutions (and pay a ton of money unnecessarily) and satisfy prospects who similarly would prefer “to spend hundreds, not thousands”. With new features like Departments and Variations we believe we will continue to help our customers by growing with them. We also believe we will attract new customers by meeting their needs today and keep some money in their pocket.

 

 

What’s New in AccountEdge 2015?

 

Overview of what’s new

 

Serialized inventory

Serialized inventory brings a thousands-of-dollars feature set to small and medium sized businesses at an affordable price. Resellers, manufacturers, wholesalers, and other item-based businesses can track serial numbers from purchase through sale, and beyond with warranty tracking.

  • Flexible, 40-character maximum, alpha-numeric serial number creation
  • Choose a serial number to sell while creating an invoice
  • Add serial numbers to items at purchase, or during the sale process
  • Attach a warranty to a serial number. It will activate when you sell an item. Check if warranties are valid via a serial number report

 

 

Commission Tracking

With commission tracking, you can choose a fixed percentage or amount as a commission, or create a custom rate per item or per activity. Assign your commission rates by salesperson and add them to invoices. Choose whether to pay commissions based on sale date or payment, and add the payment to a paycheck, or cut a check separately.

  • Calculate salesperson commissions on sales transactions
  • Create commission rate levels as a fixed percentage, fixed amount, or using a custom rate
  • Custom rates can be calculated as a percentage, by amount, or by a percentage of the margin per item/activity
  • Add vendors to invoices as a salesperson

 

 

Shopify inventory sync

Now sync inventory levels with Shopify. Allocate a quantity that you wish to reserve for AccountEdge to ensure you have stock on-hand locally and then allocate an amount to sell on Shopify.

 

Hide inactives

You now have the option to Hide Inactive on various lists including Cards, Items, Retainers and Jobs List.

 

Job reporting & splitting jobs

Allocate an amount to multiple jobs on a single transaction line. For example, pay your lawn care bill and allocate a portion of your payment to each of your properties. Allocate across multiple jobs by amount or percent.

 

Invoice & Purchase PDF naming

When emailing sales and purchases, PDF attachment file names will now reference the invoice and purchase numbers (instead of eSale.pdf).

 

Departments on time sheets

Allocate employee time/cost to departments via Time Sheets. Also split the time between multiple departments. The department allocations will flow to Process Payroll and can be saved and split within Recurring Pay.

 

Split Departments by Percentage

When allocating a line to a department you will now be able to split the amount using a percentage vs needing to calculate each dollar amount.

 

Adding Vendors to Invoices as a Salesperson

If you hire subcontractors to perform a sales role, you now have the option to include vendors in the Salesperson list when creating sales. On a Vendor card you can select (under Card Details) the Commissionable Salesperson check box. Even if you’re not using the Commission feature in AccountEdge, you can check this box so that you can select this vendor as a salesperson on a sale.

 

Logging Out Active Users (AccountEdge Network Edition Only)

Administrator users can now view active users in a company file and log them out gracefully. This is helpful if a user’s computer falls asleep while connected to a company file, when you might need to perform a single user task like starting a new fiscal year or if you can’t turn off FileConnect because users are still connected. This is performed via File/Active Workstations (by an administrator user only).

 

Transaction Journal – All Transactions Faster

The “All” tab in the Transaction Journal has been optimized to generate faster when viewing All Transactions.

 

Import/Export Transactions with Split Multiple Department/Job Allocations

Transactions that have lines split between multiple jobs or departments can now be imported/exported.

 

Consolidated Journal Entries

When recording sales and purchases, journal entry lines will be consolidated into a single line (when the same account is being used). If different jobs are used, the term “Split” is displayed to indicate that the line covers multiple jobs. The result is smaller journal entries, especially with long sales with multiple lines, which in turn decreases company file size over time.

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