What’s new in QuickBooks Desktop for Windows 2019

The easiest and most productive QuickBooks ever is now here! QuickBooks 2019 offers new features and improvements based on what you need to run your growing business.

Read through this article to know more about QuickBooks Desktop Pro/Premier 2019, QuickBooks Desktop Enterprise 19.0, and QuickBooks Desktop Payroll.

QuickBooks Desktop Pro and Premier

Inactive Item and Industry Reports

In a business, it’s important to have reliable valuation reports to consolidate the inventory value. A filter to include/exclude inactive inventory in reports is now available for you to have an up-to-date assessment of inventory. To run the reports:

  1. Go to the Reports menu, then select Inventory.
  2. Select either Inventory Valuation SummaryInventory Valuation Summary by Site, or Inventory Valuation Detail.
  3. Mark Show Inactive Inventory Items.

Check to Bill Pay

QuickBooks 2019 promptly guides you to the Pay Bills window when you have open bills and try to write checks. This prevents unintentionally creating a check to pay for bills.

User-added image

Invoice Status Tracker

QuickBooks 2019 allows easier tracking of the Invoice status. Simply open the appropriate invoice and select the See History link. The Invoice History window will pop up and show a status flow:

User-added image

  • Sent: Your invoice was sent using one of the email options in QuickBooks.
  • Viewed: Your customer already received and opened the email. Note that you would only see this status if you are connected to the internet. Also, this may not appear if the customer’s email doesn’t auto-allow image downloads.
  • Paid: You entered a payment for Invoice in QuickBooks. The history displays partial and full payments.
  • Deposited: You record a payment deposit in QuickBooks.

Transfer credits

No need to go through multiple steps when transferring credits from one customer job to another. With QuickBooks 2019, you can now transfer credits in just a few clicks. To learn more, see Transfer and apply a customer credit from one job to another.

Easy upgrade

Save a lot of time and effort by upgrading to the latest version with just a few clicks! This feature will download, install, and register QuickBooks Desktop, and will update your most recent company files with minimal effort on your part. For steps and requirements, refer to Use Easy Upgrade for QuickBooks. Note that this is available for QuickBooks Plus and Enterprise subscribers.

IIF Imports

With the enhanced IIF import, you are sure your imported data is accurate. QuickBooks checks your data before importing and creates a report of issues found with the corresponding fixes before re-import. To know more about this feature, see Export or import IIF files.

Accessibility Enhancements

In partnership with Job Access With Speech (JAWS), we now provide better access for the visually impaired. There is clarity by announcing window titles and fields as customers hover or select them. Links are now also converted to buttons for easier access for the customer. For specifics, see Accessibility features of Intuit products.

Note: This improved feature is only available to users who have JAWS installed on their devices and automatically works with QuickBooks.

Data File Optimization

Want to condense your company file without deleting list elements or summarizing transactions? With the improved Data File Optimization, your file size is reduced by a certain percentage as it only remove the Audit Trail which makes up a large percentage of your file size.

User-added image

To know more how it works, see Use the Condense Data utility.

Move QuickBooks to another Computer

User-added image

Move your QuickBooks program and your company files onto a new computer easily using only the following:

  • The old computer
  • The new computer which should be connected to the internet
  • An external USB flash drive with sufficient space for the company file

For more information on this feature, see Move or reinstall QuickBooks Desktop to another computer.

QuickBooks Desktop Enterprise

QuickBooks Desktop Enterprise includes all Pro and Premier features and the following enhancements:

Manage Payroll Permissions

Protect your payroll and other sensitive information from unauthorized users. You can now set permissions to users who can view payroll transaction and reports. The Edit Role window also lets you know which areas give unrestricted view and access to payroll information.

Enhanced Pick, Pack, and Ship

User-added image

The latest QuickBooks Desktop Enterprise gives you a single place to manage all aspects of fulfilling sales orders, including the three major steps: pick, pack, and ship. The enhanced sales order fulfillment process is flexible, and can be customized to suit your unique business needs.

QuickBooks Desktop Payroll

Reliable Sick and Vacation

Stay on top of your employee sick and vacation accruals, balances, and shortfalls with these new refinements:

  • If an employee does not have enough accrued sick or vacation time for the time to be paid on a paycheck, QuickBooks shows a warning.
  • The options for methods to calculate sick and vacation time expands to comply with some states requirements (e.g. to set a limit for the maximum sick or vacation time accrues at any time, not just in the year).
  • The pay stub includes more detail for the employee about their accrued, used, and available sick and vacation time.

QuickBooks Pro

QuickBooks Premier

QuickBooks Enterprise

QuickBooks for MAC


  • Complete everyday tasks faster with simplified customer forms
  • Keep customer, vendor and employee contact information at your fingertips
  • Get easier access to data and transactions with simplified navigation


All the features of Pro, and advanced reporting
and tools tailored to your business and industry.
  • View customized sales and profitability reports
  • Run ‘Cost to Complete Job’ reports
  • Track your balance sheet by class with an easy to access report


  • The most customizable reporting tools
  • A new level of control over user access
  • Adapts to changing business demands
  • Inventory management right in QuickBooks
  • Any way and anywhere access to your files
  • Expert support, online back up and data protection


  • Built for your Mac – looks and works like you’d expect
  • Organize all your finances in one place so you can quickly find what you need
  • Easily create professional looking
    invoices and track sales and expenses